Column cuts, row breaks, and content overflow are the most common formatting issues when converting Excel sheets to PDF, especially for multi-column data tables (e.g., client lists, project details, financial ledgers, inventory reports). These problems severely reduce document readability. The fundamental cause is a mismatch between Excel page settings and the actual table size and data range, leading the print area to exceed paper boundaries and resulting in cuts. In addition, unreasonable row height/column width settings, excessive margins, and incorrect paper orientation can also trigger such issues. For example, when finance professionals organize a monthly ledger with 20 columns of data, failure to adjust page settings may result in the right 5 columns being cut off after PDF conversion, requiring time-consuming manual page splitting and reorganization.
To avoid these issues accurately, complete two basic setup steps to solve formatting deviations from the source, suitable for single-table processing needs. First, adjust the core Excel page parameters: click the Page Layout tab in the top menu bar, and select the paper size and orientation precisely—prioritize landscape layout for tables with many columns, paired with A4 or larger paper to ensure the table width fully fits the page; for tables with an extremely large amount of data, customize the paper size to further expand the display range. Then set the Margins to narrow, reduce the occupation of blank areas, and check the Horizontally centered and Vertically centered options to distribute the table reasonably on the page and avoid content shifting to the boundaries. Additionally, check the Zoom ratio and ensure it is set to 100% to prevent data distortion caused by scaling.
Next, set the print area precisely to lock the core data range: select the complete table content (including headers, data rows, and total rows), click Page Layout → Print Area → Set Print Area. The system will automatically define the selected range as the print boundary, avoiding unnecessary blank areas, hidden rows, and hidden columns from occupying page space, and ensuring the entire table content is included in the print range. After completing the basic settings, it is recommended to check the effect via the Print Preview function, adjust the print area by dragging the page boundaries, and confirm no cuts or overflow before converting to PDF. When converting, select Print → Microsoft Print to PDF and check the Fit to page option. The system will automatically fine-tune parameters to ensure the table is displayed completely without cuts, while preserving the original format and data accuracy.
For batch processing of multiple Excel sheets or handling complex tables (e.g., those with many merged cells or cross-worksheet data), PDF Spark is more suitable for efficient office work, significantly reducing manual operation costs. After uploading files, the system automatically detects the size, number of columns, and rows of each table, and intelligently matches the optimal paper specifications, print orientation, and margin parameters—no manual adjustment is needed, and a cut-free, distortion-free PDF is generated with one click. It also supports batch processing of multiple files, automatically sorting them by the original file names, and generating integrated or independent PDFs to adapt to different archiving needs. For PDFs with existing cut issues, the tool provides a Page Repair function that automatically adjusts the layout, expands the display range, and repairs cut content, avoiding the tedious work of re-conversion and drastically saving time for high-frequency data processing.